REGULAR COUNCIL
AGENDA

C-16/2024

Wednesday, October 02, 2024

9:00 A.m. - 11:00 A.m.

Town of Pelham Municipal Office - Council Chambers

20 Pelham Town Square, Fonthill

The Town of Pelham is holding hybrid meetings of Council and Committee in accordance with Procedure By-law 4507(2022). Public access to meetings will be provided in-person at the location indicated on the agenda, via Livestream: www.youtube.com/townofpelham/live and subsequent publication to the Town's website at www.pelham.ca. 

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1.

Call to Order and Declaration of Quorum

2.

National Anthem

3.

Land Recognition Statement

We begin this meeting by acknowledging the land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish With One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Metis, and Inuit peoples and acknowledging reminds us that our great standard of living is directly related to the resources and friendship of Indigenous people.

4.

Approval of the Agenda

5.

Disclosure of Pecuniary Interests and General Nature Thereof

6.

Hearing of Presentation, Delegations, Regional Report

6.1

Delegations

6.1.1

Niagara Regional Police Service

Chief Fordy
Inspector Dave Gomez

6.1.2

Delegations for Budget Open House

6.1.2.1

Amy Redekop - Budget Request for New Park Equipment at Lookout Subdivision

Amy Redekop

6.1.2.2

Special Olympics Welland/Pelham - Budget Request for Bocce Ball Courts 

Greg Belmore, Community Coordinator

6.1.2.3

Pelham Art Festival - Request for Grant Money 

Tammy van den Brink and Mia Ferrara, Pelham Art Festival 

6.1.2.4

Pelham Minor Baseball Association - Budget Request for Facility Alterations

Matt Peters, President of Pelham Minor Baseball Association

6.1.2.5

Fenwick Pickleball Courts - Budget Request for Improvements

Ron Hall

6.1.2.6

Pelham Active Transportation Committee - General Funding Request

Brian Baty, Chair 

6.1.2.7

Additional Public Speakers

Speakers from Gallery

7.

Adoption of Council Minutes

7.1

RC-15/2024 - Regular Council - September 18, 2024

7.2

SC-03/2024 - Special Council - September 25, 2024

8.

Request(s) to Lift Consent Agenda Item(s) for Separate Consideration

9.

Consent Agenda Items to be Considered in Block

9.1

Presentation of Recommendations Arising from Committee of Council, for Council Approval

1. PCOW-06/2024 - Public Meeting under the Planning Act - September 11, 2024

9.2

Minutes Approval - Committee of Council

9.2.1

PCOW-06/2024 - Public Meeting under the Planning Act - September 11, 2024

9.3

Information Correspondence

9.4

Regional Municipality of Niagara Correspondence for Information or Action

9.4.1

Provincial Offences Court - Request for Board Appointment for 2025

9.4.2

Council Request to Reduce Speed on Effingham Street between River Road and Webber Road

10.

Consent Agenda Item(s) Lifted for Separate Consideration, if any

11.

Presentation and Consideration of Reports

11.1

Members of Council Reports

11.2

Staff Reports Requiring Action

11.2.1

Proposed Animal Control By-law, 2024-0213-Town Solicitor

11.2.2

Community Sport and Recreation Infrastructure Fund – Stream 1 Repair and Rehabilitation Grant, 2024-0220-Corporate Services

11.2.3

Community Sport and Recreation Infrastructure Fund – Stream 2 New Builds, Signature New Builds, 2024-0219-Corporate Services

11.2.4

Beatification Options for the Pelham Arches Concrete Bases, 2024-0214-Public Works

12.

Unfinished Business

13.

New Business

14.

Presentation and Consideration of By-Laws

1. 64-2024 - Being a by-law to appoint Andrew McMurtrie as a Provincial Offences Officer for the Corporation of the Town of Pelham.

2. 65-2024 - Being a by-law to appoint David Christensen as Acting Chief Building Official and a Building Inspector for the Corporation of the Town of Pelham.

3. 66-2024 - Being a by-law to appoint Sarah Conidi as Deputy Clerk for the Corporation of the Town of Pelham.

4. 67-2024 - Being a By-law to remove the Holding (H) Provision enacted by By-law No. 4465 (2022) for the lands located at 690 Quaker Road, legally described as Part of Township Lot 177, Geographic Township of Thorold, Part 1 on Registered Plan 59R-16661, Town of Pelham, Regional Municipality of Niagara.

15.

Motions and Notices of Motion

15.1

Councillor Olson Motion re: Specification of Design and Build Projects

Mover: Councillor Olson

Seconder: Councillor Hildebrandt

WHEREAS the Town of Pelham is committed to undertaking capital projects in a cost-effective and efficient manner;

AND WHEREAS design-build procurement can, under appropriate circumstances, enhance project efficiency by integrating the design and construction phases under a single contract;

AND WHEREAS the design-build approach can offer potential savings, simplify communication, expedite project delivery, and support the timely completion of capital projects when feasible;

AND WHEREAS Council acknowledges that a design-build method may not be appropriate in all instances;

NOW THEREFORE BE IT RESOLVED THAT Council direct staff to report on the process for design-build procurement of capital projects in the Town of Pelham

AND FURTHER THAT staff provide a comprehensive report to Council in early Q1 of 2025, outlining the benefits and limitations of design-build procurement, offering recommendations for its application, proposing amendments to Procurement Policy No. S402-00 to incorporate guidance on the use of design-build for capital projects.

16.

Resolution to Move In Camera

17.

Rise From In Camera

18.

Confirming By-Law

19.

Adjournment