REGULAR COUNCIL
AGENDA

C-22/2023

Wednesday, December 06, 2023

9:00 A.m. - 12:00 P.m.

Town of Pelham Municipal Office - Council Chambers

20 Pelham Town Square, Fonthill

The Town of Pelham is holding hybrid meetings of Council and Committee in accordance with Procedure By-law 4507(2022). Public access to meetings will be provided in-person at the location indicated on the agenda, via Livestream: www.youtube.com/townofpelham/live and subsequent publication to the Town's website at www.pelham.ca. 

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1.

Call to Order and Declaration of Quorum

2.

National Anthem

3.

Land Recognition Statement

We begin this meeting by acknowledging the land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish With One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Metis, and Inuit peoples and acknowledging reminds us that our great standard of living is directly related to the resources and friendship of Indigenous people.

4.

Approval of the Agenda

5.

Disclosure of Pecuniary Interests and General Nature Thereof

6.

Hearing of Presentation, Delegations, Regional Report

6.1

Delegations

6.1.1

 Hospice Niagara

Update on Hospice Palliative Care - Carol Nagy Executive Director

6.1.2

Wayne Robins re: Redecan Odour

6.1.3

Judy Johnson re: Redecan Odour

6.2

Presentations

6.2.1

Storm Water Management Pond Assessment Report

Adam Spargo, Senior Project Manager, Matrix Solutions Inc.

6.2.2

2023 Town of Pelham Holiday Cards

Presentation by Ryan Cook

6.3

Tax Write-Off Under Municipal Act, Section 357 & 358

7.

Adoption of Council Minutes

7.1

C-21/2023 - Regular Council Meeting - November 15, 2023

8.

Request(s) to Lift Consent Agenda Item(s) for Separate Consideration

9.

Consent Agenda Items to be Considered in Block

9.1

Presentation of Recommendations Arising from Committee of Council, for Council Approval

1. PCOW-10/2023 -  Public Meeting under the Planning Act - November 8, 2023

9.2

Minutes Approval - Committee of Council

1. PCOW-10/2023 -  Public Meeting under the Planning Act - November 8, 2023

9.3

Staff Reports of a Routine Nature for Information or Action

9.3.1

Stormwater Management Facility Needs Program Report, 2023-0257-Public Works

9.3.2

Installation of Services to the Fonthill Platform Tennis Club, 2023-0266-Public Works

9.3.3

Cemetery Operations Update, 2023-0259-Public Works

9.3.4

Front Row Sport LTD Lease Agreement, 2023-0269-Recreation

9.4

Information Correspondence

9.4.1

Royal Canadian Legion Remembrance

9.5

Regional Municipality of Niagara Correspondence for Information or Action

9.5.1

Niagara Transit Commission - OnDemand Service Statistics (Jan-Aug 2023)

9.5.2

PDS 37-2023 Niagara Region Unbuilt Housing Supply Update

9.6

Advisory Committee Minutes for Information

9.6.1

Pelham Finance and Audit Committee - May 23, 2023

10.

Consent Agenda Item(s) Lifted for Separate Consideration, if any

11.

Presentation and Consideration of Reports

11.1

Members of Council Reports

11.1.1

Councillor Hildebrandt - Update re Niagara Region Waste Committee

11.2

Staff Reports Requiring Action

11.2.1

Review of Capital Financing Using Debt, Reserves and In-Year Cash, 2023-0256-Corporate Services

11.2.2

Gas Hedging Agreement, 2023-0263-Corporate Services

11.2.3

MCC Elevators Oil Coolers Installation, 2023-0268-Corporate Services

11.2.5

Administrative Penalty System Improvements to Promote By-law Compliance and Facilitate Enforcement, 2023-0270-Town Solicitor

11.2.6

Recommendation Report – Housekeeping Zoning By-law Amendment, 2023-0261-Planning

12.

Unfinished Business

13.

New Business

14.

Presentation and Consideration of By-Laws

1. By-law 66-2023 - Being a By-law to exempt Block 168 on Plan 59M-505, municipally known as 68, 70, 72, 74, and 76 William Street, from Part Lot Control. Saffron Meadows Phase 3 (Mountainview Building Group). File No. PLC-02-2023

2. By-law 67-2023 - Being a By-law to exempt Block 170 on Plan 59M-505, municipally known as 178, 180, 182, and 184 Klager Avenue, from Part Lot Control. Saffron Meadows Phase 3 (Mountainview Building Group. File No. PLC-03-2023

15.

Motions and Notices of Motion

15.1

Mayor Junkin - Sidewalk Connection along Canboro Road

Mover: Mayor Junkin

Seconder: Councillor Olson

WHEREAS Council for the Town of Pelham supports pedestrian safety and is dedicated to enhancing walkability and active transportation throughout the Town;

AND WHEREAS the existing sidewalk along Canboro Road between the Villages of Fonthill, Ridgeville, and Fenwick is not continuous; 

NOW THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report addressing the cost and feasibility of connecting the sidewalks along Canboro Road between the Villages of Fonthill, Ridgeville, and Fenwick;

AND THAT Council directs staff to report back to Council in Q2 of 2024.

16.

Resolution to Move In Camera

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows:

(b) - personal matters about an identifiable individual, including municipal employees and (d) - labour relations or employee negotiations - 2 items (Consideration of Appointments to Advisory Committees & CAO Performance Review)

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose - 1 item (Insurance Renewal)

17.

Rise From In Camera

18.

Confirming By-Law

19.

Adjournment